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One of the many helpful services that come along with a Microsoft 365 subscription is that of “Files On-Demand.” It makes the files and folders stored in OneDrive available on your PC without eating up local storage space. To learn more about OneDrive, check out these Microsoft training videos and articles.Posted in: Microsoft or Windows, Tech Tips, Working Remotely.Eventually, the goal is to enable you to connect through any authorized device. Will I be able to access OneDrive through my government-approved mobile phone?įor now, mobile or personal devices will not have access to OneDrive. But the C51 Service Center will include a follow-up guide to help you remap those links. You may need to reset your shortcuts to files or applications, such as links to a shared unit. Your new files will have the same look and feel as your old files. Will there be any changes to files stored on OneDrive? To support this change, users will no longer be able to access the “U” drive. Once the transfer is complete, OneDrive will become the new default location to store files. However, if you do need to edit those files during migration, you can simply copy your “U” Drive files and store them in a separate location. During that time, your files will be read-only. It can take up to two days to relocate individual files to OneDrive. Will I have access to my files during the process?
#MICROSOFT ONEDRIVE LOGO HOW TO#
If you are still using this legacy drive, we’ll provide you with guidance on how to manually migrate those files. If you use the “Z” drive to store and share files, they won’t be automatically migrated. You will receive a follow-up email notification once the process is complete. You will receive an email with details, and it will specify whether you need to take any action. The migration process is mostly automated. Your place in the queue should be similar to when email storage files (PSTs) were moved to the DoD365 environment.Įxpect to start receiving emails from the C51 Service Center at least a week before your migration begins. It should take about three months to migrate all Coast Guard employees to OneDrive. Once your files have been migrated, you will no longer have to take action to ensure your files are accessible at the new duty station.Īs a reminder, if you’re transferring to or from a cutter, you will receive additional guidance. OneDrive files will make it much easier to do a shore-to-shore transfer. If you are a shoreside user transferring to a cutter - or are on a cutter transferring to shore -you’ll receive additional guidance. Examples of Cutters with onboard file servers typically include cutters 75-foott or above, with the exception of 87-foot cutters outside of D7 and D8. However, if you are assigned to a Coast Guard Cutter that has an onboard file server and are not transferring this assignment year, you will not be migrated due the varying nature of underway connectivity. Virtually all users who migrated to DoD365 will have their personal files moved to OneDrive. (Side note – This is a good time to remind you that CG Portal will, also, eventually be upgraded to SharePoint online down the road. Final documents should be stored in CG Portal for record retention purposes. What should I know about records management?Īt this time, OneDrive should only be used for in-progress documents that are considered draft deliberative.
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To learn more about OneDrive, check out this video demonstration.Īnd very soon, we’ll be sharing all the details on 365 Boot Camp, a series of custom trainings led by Microsoft instructors. So when you PCS or have a temporary duty location, you won’t have to take any special action in order to access your old files. Here’s another benefit: Your files will be accessible anywhere you can log into the CGOne Network. Soon, we won't have to worry about who has the latest version of a document, or merge several sets of changes into a single document. If you’re collaborating one-on-one or in small virtual groups, for example, you’ll be able to quickly share a file and work on it together. When fully functional, OneDrive allows you to access your files from anywhere, instantly. It’s essentially an upgraded, more versatile “U” drive in the cloud. In DoD365, OneDrive will serve as the primary repository for personal files. The file transfer is latest step in the switchover to DoD365, a suite of Microsoft applications that allows all the armed services to operate in a secure online environment and replaces legacy systems.
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This upgrade will enable users to access, share and collaborate on project documents – including Word, Power Point and Excel – in real time. The C51 Service Center is starting to move personal user files from the “U” drive to OneDrive.
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